20+ years’ Professional with real-world experience and 2 years college accounting. Software: QuickBooks Pro Desktop; QuickBooks online; Sage; MS Office: Word, Excel, Publisher, PowerPoint, Access, etc., Yardi, Closer's Choice, SoftPro, etc.
KBS Services LLC: Business Support Services - March 2009 to Present
Accounting Manager: Accounts payable (bills and payments); Accounts receivables (invoices and collection); Expense classification; Bank account reconciliation; Credit card reconciliation; Loan (long term liability) reconciliation; Pay Pal / Square Reconciliation; Sales and use tax filing; General ledger maintenance; Job costing; Profit and Loss and Balance Sheet Reporting, etc.
Payroll: Weekly/Bi-weekly/Semi-Monthly and Monthly Payroll processing; Using T-Sheets, Excel and other methods to accurately determine Employee hours, Sales Commissions, expense reports, reimbursements, etc. Experience with QuickBooks payroll; ADP online and Paylocity online. Working closely with Management/ Project Managers to determine Job assignments for Job Costing. Uploading Paylocity reports job costing to Sage. Reporting any Davis Bacon Wages for Certified Payroll using the WH347 Report and MARS online. Payroll Tax Reporting; preparing quarterly reports such as 941, UTC-6 and DR-15.
Human Resources: Posting job positions available, reviewing resumes, scheduled and performed interviews. Prepared and obtained new employee onboarding documentation, application, W-4's and I-9's, etc. Ran background checks and prepared drug screenings. Assisted with Benefits packages and open enrollment. Requested and maintained any badges required at NASA, PAFS & CCAFS. Maintained Employee files and kept schedules of 90 day and annual reviews, sick time, vacation time and personal time. Provided and kept records of any PPE Equipment, Cell Phones, Laptops, Keys etc. required for employees' use in their position. Any Termination, voluntary and non-voluntary: prepared documentation and requested equipment returned and performed the Exit interview.
New Business Startups Service: Filing Corporate Documents with State and IRS. Filing for licenses with all local, State and Federal agencies if applicable. Assist with obtaining the necessary insurance for licensing.
Property Management Administrator: Posting ads for any vacancy, obtaining applications and conducting interviews and background checks. Preparing and maintaining QuickBooks with tenant information, monthly rent and security deposits. Responsibilities: Collection of rents; prepared and remitted late notices; applied late fees; prepared and provided monthly statements to all tenants; prepared and conducted evictions; posted any necessary notices at the property; worked closely with maintenance staff and vendors for any repairs to the property.
Construction Administration: Intake of customer quote requests, new contracts, filing necessary documents for permitting and calling for periodic inspections. Preparing and filing NOC's, Claim of Liens and 1st step of Lawsuit for collections. See Accounting and Payroll above for additional skills associated with this job description.
Purchasing and Inventory Control: Set up of all Vendors by obtaining: Vendor Questionnaires (company information) and W-9 forms; Providing Vendors with references and banking information to set up Payment Terms; Setting up inventory items in QuickBooks per Vendor pricing and discount dates; Preparing Purchase orders with Vendor Quotes (usually 3 company quotes if possible); Tracking deliveries; Receiving deliveries against Purchase orders and in QuickBooks; Setting up inventory system using item numbers and product type in warehouse; matching approved PO's, signed packing slips (received items) with Invoices received and Billing in QuickBooks. Preparation and maintenance of Excel spreadsheets for Inventory control.
Notary Services: Licensed Florida Notary - performing Notary closing services (15+ years as Real Estate Title Closer) and Legal Document Services including Wills, Power of Attorney, etc. as well as notarizing documents for school trips and authorizations.
AEROTEK/BLUE ORIGIN 03/2019 to 02/2020
Kennedy Space Center - Contract position
LMS Technical Training Administrator:
Main focus was to maintain multiple data entry protocols, so the LMS was updated and accurate. Assisted new onboarding employees with accessing and completing the assigned classes for their success. Assisted with productions schedules for multiple programs to ensure all mandatory training classes for employees and their programs were completed in the LMS within the assigned timeframes. Developed protocols to ensure accurate and timely reporting, extracted from LMS to MS Excel. Cultivated relationships within the different program managers and employees to identify and analyze risks and utilized the solutions to update and reorganize scheduling in LMS as necessary. This position originally 3-month contract and they kept me on 9 additional months.
CONTROLLED DEMOLITION, INC. 8/2010 TO 3/2011 TEMPORARY POSITION
FPL PLANT COCOA, FL
• Assistant to Safety Manager & Project Manager during the Demolition Cocoa FPL plant.
• Record keeping of employee’s time and reporting to Corporate HR Department
• Assisted Safety Manager with all new employees’ paperwork and maintain HR Records
• Prepare and Maintain Daily Reports of all personnel on jobsite, all equipment arriving and leaving job site and all Materials arriving and leaving jobsite.
• Creation of detailed MS Excel pivot table spreadsheets to track and maintain Reports of Scrap and waste materials leaving job site.
ABACUS TECHNOLOGY
Kennedy Space Center, Florida 9/2008 to 3/2009 (Lay-off)
*Human Resource & Payroll Support
• Assist the HR Manager in the recruitment process.
• Assisted Labor relations manager with the preparation of new labor contracts.
• First point of contact for employees regarding company benefits and any changes in payroll.
• Establish and maintain employee records.
EDUCATION
Associate in Accounting
Kaplan University - Remote
January 2009 to June 2011
SKILLS
QuickBooks, MS Word, MS Excel, MS Office, MS Enterprise, Social Media, Internet Research, Bank reconciliation, General Ledger Accounting, Account Reconciliation, General Ledger Reconciliation,
Balance Sheet Reconciliation, Financial Reports, Profit & Loss, Accounts Payable and Receivable, Office Management, Journal Entries, Microsoft Publisher, Financial Statement Preparation, Payroll, Problem-solving, Teamwork, Reliability, Customer service, Escrow, GAAP, Sage, Paylocity, Financial Analysis, Auditing, Pricing.